Should formulate your questions precisely: You will probably get less constructive answers to the question What do you think about this tool than to the question Do you think this tool could increase our productivity. Tip : Don't neglect the follow-up As with meetings in the office the ensuing discussion in the canteen can be as insightful as the meeting itself. Ensure clear communication without confusion or misunderstandings: Close the meeting with an opportunity for exchange and small talk: About five to ten minutes before the end of the meeting ask participants if they have any questions or concerns.
At this point they have the opportunity to express any reservations or doubts. Summarize what was said and then discuss it with your team. For example a follow-up email summarizing what was discussed in the meeting what decisions were made and what actions are required of the team next is useful. Think of how the meeting could have been better: Be critical of yourself. What worked What fell short Not all of the above principles need to be applied Specific Database especially in less formal meetings but it always pays to take the time to listen to others consider feedback and consider ways of doing things. This will make the next meeting even more successful. The right software for your online meeting Whether for web conferences or project management : There is a wide range of software tools that contribute to productive and efficient virtual meetings.
Now it's just a matter of figuring out which tools work best for your team. When choosing ask yourself the following questions: What are the key features you need for virtual meetings For example does everyone involved have to work on a document at the same time Then Google Docs is a good solution. Do you want team members to follow a presentation in real time Then you need software for screen sharing . What is the average number of participants in your virtual meetings Two-on-one video calling may require very different software than meetings of employees or more. Make sure the web conferencing or meeting software you choose offers the flexibility you need.